Booking system for private clinics and practices
Online patient booking that cuts no-shows. Reminders, GDPR consents, multiple doctors and rooms – for €4.99/mo with zero commission.
One month free, then €4.99/mo. No card.
calenda is an online booking system for private clinics, medical practices and outpatient offices. Patients book themselves online 24/7, automated email and SMS reminders cut no-shows, and you see every doctor and room in one place. You pay one flat price of €4.99/mo with 0% commission – no per-booking fees and no cap on the number of patients.
One system that fits your business.
Reminders that cut no-shows
Automated email and SMS reminders nudge patients the day before and on the day of the visit. An empty slot is wasted clinic time – calenda tracks no-shows and lets you require a deposit up front from patients who repeatedly fail to attend.
Custom questions: reason for visit upfront
Add your own questions to the booking form – reason for the visit, whether it's a first consultation or a follow-up, insurer details. The doctor knows what to expect before the patient walks in, so the appointment runs more smoothly.
GDPR and patient privacy
Handle processing consents, data export, deletion and anonymization in a few clicks. Patient data stays inside your system, not with a third party, so you meet GDPR requirements for handling sensitive health information.
Multiple doctors and rooms
A separate calendar for every doctor and for every consulting or treatment room. Rooms and resources block each other automatically – one exam room is never double-booked for the same time slot.
Opening hours and closed days
Set clinic hours, holidays and days off for the whole practice or per doctor. Patients only ever see genuinely free slots and can book 24/7, even outside your reception's opening hours.
FAQ
How much does calenda cost for a clinic?
calenda is one flat price of €4.99/mo regardless of how many patients, doctors or locations you have. There is no commission and no per-booking fee – whether you take 30 or 3,000 appointments a month, the price stays the same. No per-patient charges, no volume-based tiers.
How does calenda help reduce no-shows?
Every patient gets a confirmation and an automated email and SMS reminder before the appointment, so the visit doesn't slip their mind. The system logs who has repeatedly failed to show, and for higher-risk patients you can require a deposit before the slot is confirmed. Fewer empty slots means a fuller schedule.
Is patient data protected under GDPR?
Yes. calenda records consent for processing personal data and supports export, deletion and anonymization on the patient's request. Sensitive clinical notes are never sold on – they stay in your account and you keep full control over who can access them.
What languages is the booking form available in?
The widget and confirmations come in English, Slovak and Czech. That helps with international patients and self-payers – an English form lets them book without phoning reception, so your front-desk staff don't have to bridge a language gap.
Is it easy to switch from Bookio?
Yes. You can export your data from calenda at any time and moving over from Bookio is straightforward. Bookio charges from €6.90 to €29.90/mo depending on booking volume plus commission on online payments – calenda is one €4.99/mo price with 0% commission whatever your volume.